Essential Property Move in Check List

A property move-in checklist is essential for ensuring that your rental property is ready for new tenants and that both parties are aware of the property’s condition at the start of the tenancy. This can help prevent disputes over damages and security deposits when the lease ends. Here’s a comprehensive move-in checklist for landlords:

Property Move-In Checklist

1. Property Condition

• Inspect and Clean
  • Thoroughly clean the entire property, including carpets, floors, windows, and appliances.
  • Check for any necessary repairs and make sure they are completed before the tenant moves in.
  • Ensure the property is free of pests.
• Utilities
  • Verify that all utilities (water, gas, electricity) are working correctly.
  • Make sure light bulbs are functioning, and replace any that are burnt out.
  • Check the heating and cooling systems to ensure they are in working order.
• Safety Checks
  • Test smoke detectors and carbon monoxide detectors, and replace batteries if needed.
  • Ensure fire extinguishers are accessible and functional.
  • Check that all locks on doors and windows are secure.
  • Ensure that emergency exits are clear and accessible.
• Appliances
  • Test all appliances to ensure they are in good working order (refrigerator, oven, microwave, dishwasher, washer, dryer, etc.).
  • Provide instruction manuals for all appliances, if available.

2. Documentation

• Condition Report
  • Conduct a walkthrough with the tenant and note the condition of each room.
  • Take dated photographs or videos to document the property’s condition.
  • Have the tenant sign the move-in condition report to acknowledge the current state of the property.
• Inventory List
  • If the property is furnished, provide a detailed inventory list of all items included.
  • Note the condition of each item on the inventory list.

3. Tenant Information

• Welcome Packet
  • Provide contact information for property management or maintenance requests.
  • Include emergency contact numbers (e.g., local police, fire department).
  • Provide information on utility setup and local service providers (e.g., internet, cable).
• Lease Agreement
  • Ensure that the tenant has a copy of the signed lease agreement.
  • Review key lease terms, including rent amount, due dates, and payment methods.
  • Clarify tenant responsibilities for maintenance and upkeep.
• Rules and Regulations
  • Provide a copy of any property rules or community guidelines.
  • Review any specific property rules (e.g., noise restrictions, parking rules, pet policies).

4. Keys and Access

• Keys and Codes
  • Provide keys for all locks (front door, back door, mailbox, etc.).
  • Provide access codes for any electronic locks or security systems.
  • Test all keys and access codes with the tenant to ensure they work correctly.

5. Move-In Procedures

• Utility Transfers
  • Ensure that utilities are transferred to the tenant’s name, if applicable.
  • Provide instructions for setting up or transferring utilities.
• Move-In Inspection
  • Conduct a final walkthrough with the tenant to address any last-minute concerns.
  • Verify that all agreed-upon repairs or cleaning tasks have been completed.

6. Orientation

• Property Tour
  • Show the tenant around the property, including common areas and amenities.
  • Explain how to operate essential systems (e.g., thermostat, security system).
• Maintenance and Repairs
  • Review the procedure for submitting maintenance requests.
  • Explain the process for handling emergency repairs.

Sample Move-In Checklist

By following this comprehensive move-in checklist, you can ensure that your rental property is ready for new tenants and establish a clear record of the property’s condition at the start of the tenancy. This helps build a positive landlord-tenant relationship and can prevent disputes down the line.